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Ace Media · Sales System

How we turn
strangers into clients.

From the first ad someone sees to a signed contract — here's the exact system, step by step.

The funnel
📢
Step 01
The Ad
A homeowner in your city is scrolling Facebook or searching Google. They see a targeted ad — right message, right offer, right time. We're not selling yet, just stopping the scroll.
📋
Step 02
The Lead Form
The lead taps the ad and a short form pops up — name, phone, address, already filled in by Meta. One tap to submit, and they instantly get a "we'll call you back" message. You get notified the same second.
📞
Step 03
The Follow-Up
Speed wins deals. We call the lead within 5 minutes of them submitting, and automated texts and emails go out instantly too — so they stay warm even if you're out on a job.
🤝
Step 04
The Appointment
You go out and do the free inspection or estimate — this is where your sales skills close the job. Leads can even book the appointment themselves online, no phone tag needed.
💰
Step 05
The Job & Repeat
Job's booked and paid. Afterward, an automated text asks for a Google review. More reviews means higher ranking, which means more free leads on top of the paid ones — and the cycle keeps feeding itself.
The client journey at a glance

The same system above, as a quick 6-step recap.

Step 01
📢
Sees the ad
Right message, right time — stops the scroll.
Step 02
📋
Submits the form
One tap. Info pre-filled. Zero friction.
Step 03
💬
Gets followed up
Instant text, email, and a call — fast.
Step 04
🏠
Books inspection
Picks a time online or by phone. Easy.
Step 05
💰
Signs the contract
Inspection happens, job's closed and paid.
Step 06
Leaves a review
One text asks for a Google review after.
Ad examples

Exactly what a homeowner sees. We run ads on both Meta (Facebook & Instagram) and Google — each one catches them at a different moment. Pro and Scale clients get Facebook and Instagram together automatically.

Facebook
🔍 💬
🏠
Rivera Roofing Co.
Sponsored · 🌐
···
🏠 Is your roof ready for storm season?

Most homeowners in Smyrna, GA don't find out their roof needs repair until it's too late.

✅ Free inspection this month
✅ Licensed & insured
✅ 500+ roofs in your area
FREE OFFER
🏠
Free Roof Inspection
— Smyrna Homeowners
Spots filling up fast · Book yours today
riveraroofing.comClaim Your Free Inspection
👍❤️😮
147 reactions · 23 comments

↑ This is what stops the scroll. Targeted to homeowners 30–65 in a 15-mile radius.

Ad
Rivera Roofing — Free Roof Inspection Smyrna
https://riveraroofing.com · Smyrna, GA
Licensed & insured roofing contractor serving Smyrna & surrounding areas. Free inspection, same-week availability. 500+ roofs completed. Call now!
📞 Call Now 📍 Get Directions ⭐ Reviews
Best Roofers Near Me — Yelp
yelp.com › smyrna › roofing
Find top-rated roofing contractors near Smyrna...

↑ Appears the moment someone searches. High intent — they already want a roofer.

What they see after clicking

This form pops up right inside Facebook — Meta pre-fills their name and phone for them. One tap and it's submitted.

🏠 Claim Your Free Roof Inspection

Limited spots available in Smyrna this month. Fill out below and we'll call to schedule.

Marcus Thompson
(404) 555-0182
Smyrna, GA 30080
🔒 No spam. We'll call within 24 hours to schedule.
What happens instantly after they submit

The second the lead submits, everything fires on its own — an alert goes to you, and two messages go to the lead. Nobody has to lift a finger.

Marcus submits the form
→ Sent to you (the business owner)
🔔
App alert · Ace Media CRM
🎯 New lead just came in!
Marcus T. from Smyrna submitted the roof inspection form. Call within 5 mins for best results.
Now
→ Sent to the lead (Marcus)
💬
SMS
Text sent to Marcus
"Hi Marcus! Thanks for requesting a free roof inspection from Rivera Roofing. We'll call you within the hour to schedule. — Rivera Roofing 🏠"
📧
Email
Confirmation email sent
"Hey Marcus, your free inspection request is confirmed! Here's what to expect next..." + calendar link.
The follow-up sequence
→ What the lead receives

Simple and respectful — 3 touches over 5 days. Enough to stay on their radar without feeling pushy. Most leads close somewhere in this window.

1
Instant — The moment they submit
Automated confirmation text
📱 SMS — fires automatically
"Hi [Name]! Got your request for a free roof inspection. We'll give you a call shortly to find a time that works. — Rivera Roofing 🏠"
2
Day 2 — Personal call
Quick check-in call
📞 Phone call
"Hey [Name], this is Mike from Rivera Roofing — just following up on your inspection request. Takes about 20 minutes and there's zero obligation. When's a good time this week?"
3
Day 5 — Final touch
Value-add closing text
📱 SMS — last one
"Hey [Name]! Last message, I promise 😊 We helped a neighbor in Smyrna catch hidden storm damage last month — saved them thousands. Still happy to do your free inspection whenever you're ready. No pressure!"
4
After the job — review request
Automated review-request email
✉️ Email — fires once the job's marked complete
"Hi [Name], thanks again for trusting Rivera Roofing with your project! If you have 30 seconds, a quick Google review helps us out a ton — and helps your neighbors find us too. [Leave a review →]"

On Pro and Scale, this ties directly into the Google Ads booster strategy — more reviews raises Google Ads quality score and local ranking, which lowers cost-per-lead on every campaign running underneath it. The email pays for itself by making the ads cheaper.

Conversion funnel
$5,000
$300$10,000
$1,000
$500$2,000
33%
25%80%
👁️
Impressions
People who see the ad
10,000
per month
👆
Clicks
Tapped the ad (4% CTR)
200
clicks
📋
Leads
Submitted the form (10%)
20
leads
📅
Appointments
Booked a call (60%)
12
booked
💰
Closed Jobs
Signed & paid (33%)
4
jobs / month
🚀
Revenue
Example: $10,000 job value
$40,000
from $750 ad spend · 53x return

This funnel is a visual walkthrough of how the system works — the numbers are just for illustration, not a promise of results.

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